Privacy Policy

How we collect, use, and protect your information

Last Updated: January 2026

This Privacy Policy describes how ASI Conference 2026 ("we," "us," or "our") collects, uses, and shares information about you when you use our website and services.

1. Information We Collect

We collect information you provide directly to us, including:

  • Registration Information: Name, email address, affiliation, country, and registration preferences
  • Submission Information: Paper titles, abstracts, keywords, author information, and uploaded PDF files
  • Contact Information: Information you provide when contacting us
  • Payment Information: Billing details for registration (processed by secure third-party payment processors)

2. How We Use Your Information

We use the information we collect to:

  • Process conference registrations and paper submissions
  • Communicate with you about the conference, including updates and announcements
  • Facilitate the peer review process
  • Publish accepted papers in conference proceedings
  • Create attendee lists and conference materials
  • Improve our services and website
  • Comply with legal obligations

3. Information Sharing

We may share your information with:

  • Co-sponsors: KSU PLOT and IEEE CIS for conference administration purposes
  • Reviewers: Paper submissions are shared with program committee members for peer review
  • Conference Attendees: Your name and affiliation may appear in attendee lists and conference programs
  • Service Providers: Third parties that help us operate the conference (payment processors, email services)
  • Legal Requirements: When required by law or to protect our rights

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption, secure storage, and access controls. However, no method of transmission over the Internet is 100% secure.

5. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this policy, including maintaining conference records and complying with legal obligations. Submission data is retained for archival and publication purposes.

6. Your Rights

You may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your information (subject to legal retention requirements)
  • Opt out of marketing communications

To exercise these rights, please contact us at info@asiconf.org.

7. Cookies and Tracking

Our website may use cookies and similar technologies to improve your experience, analyze usage patterns, and provide security features. You can control cookies through your browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

ASI Conference 2026
Kennesaw State University
Email: info@asiconf.org